Company Secretarial

Company Secretarial Service in Malaysia

The company secretary, as an officer of the company, is liable, together with the company directors, for default fines and other penalties provided by the Companies Act 2016 and imposed by the SSM. We can provide this service for your company thereby ensuring compliance with these requirements.

What is Company Secretarial?

A Sdn Bhd in Malaysia is considered a legal entity, and its liability is limited by shares. This is incorporated as a private company. Any new companies registered in Malaysia are subject to compliance with Malaysian Companies Act, 2016.

Duties of a Corporate Secretary include being responsible for the efficient administration of a company, ensuring the integrity of the governance framework, ensuring compliance with statutory and regulatory requirements, as well as implementing decisions made by the Board of Directors.

Why Does A Business Need Company Secretarial?

Malaysian law requires every company to appoint a licensed Company Secretary within 30 days of incorporation, or face penalties from SSM. The secretary must be Malaysian-resident and a member of MAICSA, MIA, MACS, or Malaysian Bar.

The role is far beyond clerical duties—serving as your compliance guardian, board advisor, corporate records custodian, and SSM liaison.

Benefits of Engaged us

We make business setup and compliance easy, fast, and reliable — giving your company a solid foundation with expert support every step of the way.

Reliability & Speed

Experienced professionals ensure accurate filings and timely execution.

Expert Governance Support

Benefit from governance-led advice and board support.

Continuous Compliance

Avoid costly fines and enjoy uninterrupted corporate continuity.

Foundation for Growth

With solid secretarial compliance, your business can focus on growth and profitability.

Our Services for Company Secretarial

01

Statutory Filings to SSM

Preparation and timely submission of all statutory forms and filings to SSM, including change of directors, share issuance, alteration of articles, and more.

02

Board & Shareholder Document Preparation

Preparation of Director and Shareholder meeting documentation, including agendas, board minutes, and written resolutions.

03

Meeting Coordination (Board, AGM, EGM)

Organisation and support for Board Meetings, EGMs, and AGMs (if applicable).

04

Annual Return & Financial Statement Submission

Submission of audited financial statements or financial statements, and Annual Return to SSM.

05

Maintenance of Statutory Register

Maintenance of statutory registers—including registers of directors, shareholders, share transfers, charges, etc.—and custody of corporate records and the company seal.

06

Compliance Alerts & Governance Advisory

Compliance advisory support, including reminder of statutory deadlines, compliance best practices, and governance advice.

07

Hassle-Free Secretary Transition

Seamless transition (“Switch to Us”) if you’re changing your company secretary—minimal disruption and complete handover support.

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Frequently Asked Questions

What exactly does a Company Secretary do in Malaysia?

A Company Secretary ensures legal and statutory compliance under the Companies Act 2016: filing returns to SSM, maintaining corporate registers, preparing board/AGM notices and minutes, advising directors, and liaising with regulators.

Why is appointing one mandatory?

Under Section 235 of the Companies Act 2016, every Malaysian-incorporated company must appoint a qualified secretary within 30 days of incorporation. Penalties apply for non-compliance.

Can a director also be the secretary?

Yes—so long as the individual is separately qualified and licensed. However, certain statutory functions require two separate persons, so directors and secretaries are often appointed independently for best practice.

What qualifications must a Company Secretary hold?

They must be Malaysian-resident and registered with SSM, and be a member of one of these professional bodies:

Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)
Malaysian Institute of Accountants (MIA)
Malaysian Bar
Malaysian Association of Company Secretaries (MACS)

They must also hold an active practising certificate issued by SSM.

What are the consequences of non‑compliance?

Late appointments or delayed filings can result in penalties from SSM, reputational damage, and possible blacklisting of directors.

How do I change or replace my Company Secretary?

To change:

Submit a written resignation.
Board must pass a resolution appointing the new secretary.
File the relevant form with SSM within 30 days. The outgoing and incoming secretary must agree to hand over all statutory documents and responsibilities

Do Sdn Bhd companies still need AGMs?

Private companies (Sdn Bhd) are no longer required to hold AGMs under the Companies Act 2016, but board meetings are still mandatory when required by directors. Written resolutions are widely adopted.